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Property Forum 2023

18-19 September 2023

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Processing of personal data – data protection compliance statement

  1. Polskie Towarzystwo Wspierania Przedsiębiorczości S.A. and its subsidiary PTWP-ONLINE Sp. z o.o. operating the registration system and publisher of the websites (hereinafter jointly referred to as: PTWP Group) are the Controllers (Co-controllers) of personal data collected during registration and account creation.
    Joint contact details of co-controllers: Plac Sławika i Antalla 1, 40-163 Katowice; odo@ptwp.pl.
  2. The collected personal data will be processed in order to:
    a. registration for the event, as well as setting up an individual account in the registration system, which will allow you to change the participant's data and access to other services provided by the PTWP Group companies (in the case of persons who have agreed to receive commercial information) or setting up an individual temporary account in the registration system, that will allow accessing services related only to the given event (in the case of persons who have chosen and paid for participation in the Package+ without consenting to receive commercial information),
    b. verify the participant’s identity when accessing the venue of the event, printing and issuing the appropriate badge,
    c. enabling additional verification of the participant’s identity when entering the venue or restricted areas (Premium Zone/VIP Area, etc.),
    d. enable the booking of accommodation and paying for it,
    e. enable to check the attendance list, make contact and schedule meetings with registered participants of the event with the use of a dedicated on-line communicator (available as an additional service) – only if there is a legal basis for doing so),
    f. enable companies from the PTWP Group to market their services and contact participants by means of written or electronic correspondence, or through communication devices (mobile phones, text messages) – only if there is a legal basis for doing so,
    g. share data with organisers, partners and sponsors of the event (only if there is a legal basis for doing so) in order to enable them to communicate with the participant or to market their services – in the form of written or electronic correspondence or using telecommunication devices (e.g. telephones, text messages); data of the recipients of the aforementioned data shall be published and updated on an ongoing basis on relevant pages of the event or in information materials,
    h. collect statistical data, measure quality and efficiency,
    i. handle complaints and secure claims.
  3. The processing of data consisting in the collection, storage and disclosure of data from the registration form is necessary for the performance of a contract or in order to take steps at the request of the data subject prior to entering into a contract (purposes stipulated in item 2(a) and 2(d)), as well as necessary for the fulfilment of the aforementioned legitimate purposes pursued by the aforementioned controllers and data recipients (other purposes stipulated in item 2. above). In the case of certain data or specific types of processing that cannot be considered necessary for the fulfilment of the aforementioned purposes, or in the case of purposes that cannot be considered sufficiently justified – indicated separately at the relevant data box or in the consent statements at the end of the registration form – the processing will also be based on the participant's consent.
  4. The data shall be processed only for the time necessary to fulfil the purposes of the processing, however, not longer than until the time of expressing an appropriate objection to the processing or the withdrawal of consent to the processing.
  5. The person registering and creating an account is entitled to access and correct their data, in particular via the registration system and their account. The registering person may at any time request the rectification, erasure or restriction of the processing of their data; they also have the right to object to the processing in question, the right to withdraw their consent at any time, e.g. by emailing odo@ptwp.pl, without affecting the lawfulness of the processing carried out before the withdrawal, and the right to lodge a complaint with the competent supervisory authority, under the conditions set out in the relevant legislation.
  6. Full information on the privacy policy concerning the services of the data controllers, including information on the specific conditions for processing personal data in accordance with Article 13 of GDPR can be found under this link.

Organisational Information

In each case the Organiser decides on who has the right to participate in the event.

Participation in the event may be subject to the participant’s consent to receive commercial information from the Organiser. In this case, in order to ensure that such consent is voluntary, the Organiser shall provide for the possibility of paid registration for the event.

The basic (standard) package does not enable the participant to attend the evening banquets organised as part of the event, unless the Organiser decides otherwise.

Should you have any questions, e-mail us at: rejestracja@ptwp.pl.

The above e-mail address must not be used for the purpose of registering for the event; applications sent by e-mail will not be recognised.

Adding a photo is a necessary condition for using the events or services offered in the Premium Zone or VIP Zone without the need to prove identity in any other way. In other cases, adding a photo is fully voluntary. The photo will be processed as an element identifying the participant and his/her individual account in the Organizer's system and to the extent needed for additional verification of identity during entry to events or zones with limited access (Premium Zone/VIP Zone, etc.).

Picture requirements:

  • the picture has to be recent;
  • it needs to allow for the verification of the person in the picture;
  • there must be no other persons in the picture apart from the registered person;
  • the maximum size of the picture is 2MB, and the accepted format is .jpg